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Planning and Regulations Clerk

by St. Clair Region Conservation Authority

Reference #: PL150
Position Type: Full-time
Date Posted: Dec 23, 2021
Education: College Diploma (3 years)
St. Clair Region Conservation Authority

Job Description

St. Clair Region Conservation Authority - Job Posting
Position Title:
Planning and Regulations Clerk

Job Type: Full-time, permanent                                      
Department: Planning and Regulations
Immediate Supervisor: Director of Planning and Regulations                    
Competition Number: PL150

Position Summary:

The St. Clair Region Conservation Authority’s Planning and Regulations team is responsible for ensuring that proposed development and site alterations are carried out in conformance with the Authority’s policies and procedures. The Planning and Regulations Clerk reports to the Director of Planning & Regulations and works closely with the Manager of Planning & Natural Heritage, Regulations Officer, and Planner. The clerk will undertake a variety of administrative duties pertaining to natural hazard planning and Conservation Authority regulation applications.  The clerk will provide front-line, customer service support for the planning and regulations department, including; responding to all inquires related to SCRCA’s land use planning and regulatory responsibilities, answering questions from the public, providing administrative support and research, disseminating general department information to the public, receiving applications and technical reports, preparing files for review by planning and regulations staff, and maintaining existing hard copy and electronic file management systems.

Duties and Responsibilities:
To provide administrative support to planning and regulations staff in the following capacity:
  • Intake of all public inquires, including phone calls, email, and in person walk-ins.
  • Responsible for initial customer service support and providing planning and regulations department information in response to inquiries from the public.
  • Organize and maintain the department’s records and files, planning and regulation documentation (hard copy and electronic) and database management.
  • Gather relevant background data/information and research for planning and regulation inquiries and applications and coordinate pre-consultation work with proponents to ensure complete applications.
  • Perform initial screening of planning and regulations applications and work with proponents to ensure relevant information is collected. 
  • Perform administrative duties for department including collecting payment, emailing, mailing, filing and data entry.
  • Screen and respond to incoming requests (i.e., Legal inquiries, Environmental Assessments, etc.) as assigned.
  • Search for and retrieve files for department staff.
  • Keep up-to-date on applicable policies, procedures, and projects.
  • Assist department staff with their duties, including: drafting comments, assisting planning and regulations staff with site inspections (some field work may be required), and other administrative duties (co-ordinating and assembling policy, public consultation, etc.), as directed. 
  • Produce department activity summary reports for committees and board meetings, as directed.
  • Other duties as assigned.

Credentials and Experience:
The ideal candidate will have the following qualifications:
  • College diploma or degree in office/business administration, resource management, geography, environmental science, or closely related/similar field.
  • Intermediate to advanced administrative skills, including letter writing, filing, database and file information management, data management, and note taking.
  • Demonstrated professional and business communication skills (both verbal and written).
  • Strong computer and word processing abilities (e.g., MS Word, Excel, PowerPoint, Access, document management software and use of digital mapping software).
  • Demonstrated experience providing customer service to the public.
  • Demonstrated time management, analytical, and organization skills.
  • Critical thinking and problem-solving capabilities to ensure independent work habits.
  • Demonstrated ability to work independently and in a team environment.
  • Demonstrated ability to work to tight deadlines with multiple competing workload pressures.
  • Understanding of physical geography and natural hazard management (flooding, erosion, shoreline) is an asset.
  • Experience with interpretation and application of policy and legislation. Familiarity with the Conservation Authorities Act and associated Section 28 Regulations is an asset.
  • Knowledge of document management software, is an asset. (i.e., Square 9 document management software).
  • Experience with Geographic Information Systems (GIS) is beneficial. (i.e., basic knowledge of GIS software products including ArcMap, ArcCatalogue, ArcReader).
  • Valid driver’s license.
  • Willingness to work outdoors in adverse weather conditions if and when required.

Work Environment/Conditions:
  • Most work takes place in an office; however, attendance at some off-site meetings will be required.
  • Frequent multitasking to meet deadlines for multiple customers.
  • Position is based at the St. Clair Region Conservation Authority administration office at 205 Mill Pond Cres., Strathroy, Ontario.
Additional Requirements:
  • Adequate home office space and equipment.
  • Must have access to a personal computer and high-speed internet and adequate bandwidth in the event that working from home is required
  • SCRCA has established a Vaccination Policy for staff in response to the COVID-19 pandemic. As a result, should you be a successful candidate for a position, you will receive a conditional offer of employment contingent on your providing us with proof of full vaccination. If you are seeking an exemption from vaccination due to the application of the Ontario Human Rights Code, you will be required to provide satisfactory evidence of the reason for such an exemption upon receipt of the conditional offer.
Wage and Benefits:
  • Salary: $23.66 to $27.86 per hour (under review)
  • Hours: 35 hours per week
  • Benefits:
    • OMERS pension plan
    • Benefit package
Start Date - February 2022
Closing date for Applications - January 16, 2022

Additional information about the SCRCA is available on the website at

Please submit your cover letter and resume by January 16, 2022, outlining how your experience meets the necessary qualifications to:
  1. indicating the Competition Number PL150 and position title in the subject line of your email, or
  2. mail to: St. Clair Region Conservation Authority, 205 Mill Pond Crescent, Strathroy, ON, N7G 3P9
  3. or fax to 519-245-3348
We thank all applicants for their interest, however only those selected for an interview will be contacted.

The St. Clair Region Conservation Authority is an Equal Opportunity Employer


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